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15 Best Email Signature Generators for Business

As a salesperson, it’s in your nature to close as many deals as possible. But finding leads is hard…really hard. You’ve probably already got business cards, sales flyers, and a nice smooth sales pitch. But when was the last time you thought about your email signature? Probably never, right? In this post, I’ll show you all the best email signature generators for business and how they can help you get more leads and in turn, more sales.

Before we get into all the generators and tools, here’s what an email signature does:

  • Makes you legit – emails are easy to use; so easy in fact that there are people who take advantage of it in the wrong way. Adding an email signature makes whatever product or service you’re selling believable and eliminates any shred of doubt from your recipients.
  • Shows your recipients how to reach you – providing other ways of contacting you can help widen your scope and makes it convenient for your potential customers to get in touch with you.
  • Click tracking – every salesperson understands the importance of statistics. Luckily, you can track whenever a customer clicks on a link in your email signature, giving you insight knowledge about which products your customers want.
  • Increases trust – the most important thing to establish between you and your potential customers is trust. Having an email signature shows that you’re real and you take business seriously. Gaining your customer’s trust is a large prerequisite for closing a sale.
  • Brand recognition – helps introduce your brand to those unfamiliar with it while also providing comfort to your existing customers that recognize your brand.
  • Special offers – banners and special offer links can be added (and tracked) to your email signature so that your customers know what hot promotions you have available.

Going the extra mile to give your customers a personalized experience is paramount to success. However, being a salesperson isn’t just about advertising a product or service and hoping that customers see it. It’s about attracting the right customers and making the purchasing journey memorable.

A well-crafted email signature helps advertise your product to the right audience, at the right time, with the optimal level of trust. Because a standardized email signature can be used across your whole organization whenever someone sends an email, this can create thousands of sales opportunities every day – for free!

Here’s a list of the best email signature generators.

1. Gimmio

Gimmio (formerly known as ZippySig) is one of the most versatile email signature generators for salespeople with over 45 free email signature templates available to use. You can choose from a wide variety of fonts, adjust spacing, add as many images, social icons, and banners as you like using the super powerful layout control. This means you can produce quality HTML email signatures ridiculously quick. It’s also compatible with a wide range of email clients and CRM’s making this generator the must-have for salespeople. Once you’ve created the first signature, you can create hundreds more really quickly using the same layout. Easy-peasy.

Pros:

  • A wide selection of templates (even for free users)
  • Highly customizable layouts
  • Easy creation and distribution of multiple signatures
  • Character size checker for your email signature
  • Accessible minified HTML code

Cons:

  • Unable to upload custom fonts and pre-made HTML templates
  • No pre-made banners/buttons

2. HubSpot

HubSpot is a free tool that allows you to create quality email signatures while being very user-friendly. No need to worry about your layout or information placement as their templates have been optimized to look great while also providing functionality. This tool may be simple, but it gets the job done. What more can you ask for?

Pros:

  • Great-looking user interface
  • Straightforward process
  • Compatible with a host of email applications
  • Good-looking output

Cons:

  • Extremely limited templates
  • Very limited layout control
  • Offers limited customization

3. Mail-Signatures

As one of the longest operating best email signature generators on this list, you can trust Mail-Signatures to get the job done. With its straightforward interface and a wide variety of templates to choose from, creating an email signature is rarely this simple. Despite not being as advanced or customizable as other signature generators, it is still one of the most reliable ones you can find. And it’s absolutely free, which means even a salesman on the tightest of budgets can use it.

Pros:

  • Absolutely free
  • Straightforward user interface
  • A very wide selection of templates
  • Supports Dark Mode

Cons:

  • Images need to be hosted
  • Templates completely dictate the signature layout
  • Very limited font styles
  • Limited compatibility (relative to other generators)

4. DesignHill

If you are looking for a simple, easy, and free way of creating your email signature that is compatible with all leading email service providers, DesignHill is the one for you. Just select your preferred template, input all essential information, upload your photo or logo, choose your desired color scheme, and you are good to go. With its clean and well-designed email signatures, you no longer need to worry about “how it looks” and “is it reliable”.

Pros:

  • Absolutely free
  • Easy-to-use interface
  • Clean-looking designs
  • Call-to-action add-on

Cons:

  • No ability to save your signature
  • Need to answer a survey before downloading your signature
  • Little to no layout control

5. WiseStamp

WiseStamp offers a very straightforward way of creating your email signatures. You can add anything you want to your signature with just a few taps on your keyboard and a quick click on the mouse. Along with its variety of add-ons and social icons, you can customize your template to create the design that fits you or your business. The beauty of WiseStamp is that it also offers a centralized system that allows easy management of email signatures for larger companies by automatically injecting signatures into outgoing emails. This is what makes it one of the best email signature generators on this list.

Pros:

  • Straightforward user interface
  • Multiple add-on options
  • Analytics feature
  • Ability to change template color
  • Unlimited signatures

Cons:

  • Very limited features for free users
  • Limited layout control
  • Template dependent (even for the paid version)

6. Newoldstamp

If you need a quick fix for your email signature, then Newoldstamp is a good choice. It has several features that allow you to create standout email signatures without too much hassle. With its simplified user interface and controls, it’s very user-friendly and easy to pick up even for the non-tech savvy salespeople out there.

Pros:

  • Simplified user interface for ease of use
  • Drag and drop feature
  • Decent selection of customization options

Cons:

  • Limited templates for free users
  • Layouts are generally template-dependent

7. HoneyBook

HoneyBook is one of the many email signature generators where you can’t save your signatures. But don’t let that stop you. All you need to do is pick your template, provide the essential information and you’re done just like that. With this sort of simplicity, you won’t lose much time by not being able to save your signatures.

Pros:

  • Absolutely free
  • Simple and straightforward
  • Clean looking templates

Cons:

  • A very limited number of templates
  • Extremely limited customization options
  • No add-ons (like banners, CTAs, etc.)

8. Signature.email

Signature.email uses a simple visual editor that is easy to navigate (great for those who dislike multiple tabs) and grants you easy access to your signature’s overall format through a single tab. You can even share your signature’s link to your colleagues so they can fill in their information and have uniform email signatures.

Pros:

  • Easy-to-use interface
  • Drag and drop preview interface
  • Great control over font properties and layout color
  • Automatic resizing for uploaded images
  • Shareable download link for group signatures

Cons:

  • Limited fonts
  • Chosen font applies to all text in the template
  • Uploading images is only available for the paid version
  • Group signatures are filled out individually

9. Si.gnatu.re

Si.gnatu.re is an easy-to-pick-up tool that provides you a great way of creating and customizing your email signatures. With its straightforward controls, range of customization options, and a save feature to boot, you can definitely lean on this tool for your email signature needs. You can even create and store multiple signatures for your colleagues if need be (with a once-off purchase), making this one of the most desirable and best email signature generators available.

Pros:

  • Offers a good range of customization options
  • Straightforward design controls
  • Save feature
  • One-off payment options
  • Unrestricted editing

Cons:

  • The free version has a 30-day edit window
  • Has a bit of a learning curve
  • Limited layout control

10. Email Signature Rescue

Email Signature Rescue offers very good customization options, a one-account management and distribution system, compatibility with almost every email application and device, and a software-assisted installation process. This Australian based email signature tool offers some serious bang for buck!

Pros:

  • Very good customization options
  • One account to manage and distribute multiple signatures
  • Analytics feature
  • Compatible with a wide range of email applications and devices
  • Software-assisted installation

Cons:

  • No free version (7-day full money-back guarantee)
  • Limited layout control
  • Slight learning curve

11. MySignature

This email signature creator offers a very easy and simple way of making email signatures without needing to be tech-savvy. The email signatures created by this tool are optimized for many devices and are compatible with most of the popular email clients used today. The PRO version also comes with a dashboard as an easy way to manage and distribute email signatures. What’s not to love?

Pros:

  • Easy-to-follow user interface
  • Simple and clean-looking templates
  • Ability to add a banner and a wide range of social icons
  • The dashboard allows easy management and distribution

Cons:

  • Limited templates and add-ons (even for the PRO version)
  • Very limited layout control
  • Limited customization options

12. Exclaimer

Very few email signature generators are as impressive as Exclaimer. It is a Cloud-based solution for managing and implementing email signatures for Office 365, Exchange, Outlook, and G Suite. With its excellent layout control, straightforward drag and drop editor, and centralized management system, it promises to deliver an easy and reliable solution for your email signature needs.

Pros:

  • Drag and drop signature editor
  • Excellent layout control and customization
  • Centralized management system
  • Great for Office 365, Exchange, Outlook, and G Suite

Cons:

  • A fairly high learning curve
  • Subscription is separate for each email system

13. Rocketseed

Rocketseed is one of the very few email signature tools out there that can be integrated into Active Directory. This gives it a very unique feature that automatically updates email signature information based on changes in Active Directory. It also integrates securely with on-premise, Cloud, or hybrid email servers and is optimized for all major email platforms creating a very consistent brand for your company. Talk about hassle-free.

Pros:

  • Compatible with Active Directory
  • Automatically updates signatures through Active Directory
  • Centralized Control
  • Powerful email banner campaign

Cons:

  • No free version (Demo only)
  • Need to contact their sales team for account set up

14. Crossware

Being one of the “Admin-style” email signature tools out there, it allows you to create great, consistent email signatures while also being able to control how they can (and should) be used. With its admin functions and ability to create optional signature elements, it takes the meaning of “managing” to a whole new level. It’s great for larger teams!

Pros:

  • Creation of main signature and signature blocks (optional elements)
  • Excellent layout control
  • Allows HTML coding and editing
  • Various admin functions
  • Creation of email rules for general/specific situations
  • Compatibility with Domino mail servers

Cons:

  • No free version (Demo only)
  • A fairly high learning curve
  • No auto-save feature when designing

15. Sigstr

Sigstr is an email signature generator tool that has a centralized system and allows hassle-free updates to your email signatures. It offers a fairly easy email signature design interface that allows the design of clean looking layouts. It also has signature analytics that helps monitor your CTA effectiveness, which is a welcome addition for any salesperson.

Pros:

  • Point-and-click and text-based editor
  • Centralized management system
  • Automatically updates changes to signatures
  • Signature analytics tracker
  • Mostly suitable for bigger teams

Cons:

  • No free version (Demo only)
  • A bit of a learning curve

Wrap Up

Something as simple as an email signature with a call-to-action can greatly increase the number of incoming sales leads (which cost you nothing). If you don’t already have an email signature, take a look through this list of the best email signature generators and try them out yourself! Most of them are free to try so you can get a feel for all their features and what they’ve got to offer.